Automation of Quote Approval Process in Hubspot
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What are Quote Approvals?
In Sales Processes that run for long periods of time, are high ticket and involve multiple stakeholder touch points, approving what payment terms ( Prices, Discounts ) are being set before sending out the quote to the final customer becomes important to streamline the Sales and Purchase process as well to be aligned with the customer.
Quote Approvals enable Sales Manager and Leader to
Approve quotes by Manager before publishing terms
Get control on Maximum Discount to offer
Automate Quote approval, Route and Notification Process
Some Use Cases on Automated Quote Approvals
CONTEXT
Your company is a multinational company with Sales Directors for each region, the sales team of your company uses Sales Hub Enterprise for their Sales Process. Now for each quote that you generate above a certain amount threshold ( Use the TCV or the ACV values to filter out the properties ), the quote needs to be approved by the Sales Director of the corresponding region. You would not want all the quotes from a specific region to be approved by only one director.
For eg: If Director A is the director for Region R, then all the quotes falling in that category should be approved by Director A if the TCV falls above lets say $5000
Objectives: Each Sales Director from the relevant region should get notified if he/ she needs to approve an incoming quote that needs to be sent out to the customer. They must be able to accept or reject the quote terms and put out a note whenever a communication is necessary.
SOLUTION
To implement this quote approval process in Hubspot in an automated manner, execute the following steps:
- - Switch on “Require approval for all quotes” from the Quotes Interface in settings.
- - Go to the automated workflows created by the Quotes Tool and modify the Quotes Approval Workflow
- - The trigger would be “All Quotes that need approval”, that way all the quotes created after the workflow would enter this workflow.
- - Create the approval branches by Sales Directors, and create the specific branches based on region and TCV ( Properties used to filter )
- - For quotes not meeting this criteria, set approval status - Approved
- - Enable task and incoming approval notifications to relevant Sales Directors, that way they can approve each quote that exceeds the set TCV segmented by region.
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Successfully migrated and onboarded sales, customer success and marketing team from ChurnZero to HubSpot.
Successfully and onboarded sales, success and marketing team from
Successfully and onboarded sales, success and marketing team from ChurnZero to HubSpot.
Successfully migrated and onboarded sales, customer success and marketing team to HubSpot.
Successfully migrated and onboarded sales, customer team from ChurnZero to HubSpot.
Successfully migrated and onboarded sales, customer success and marketing team from ChurnZero to HubSpot.
Successfully migrated and onboarded sales, customer success and marketing team from ChurnZero to HubSpot.
Successfully and onboarded sales, success and marketing team from
Successfully and onboarded sales, success and marketing team from ChurnZero to HubSpot.
Successfully and onboarded sales, success and marketing team from
Successfully and onboarded sales, success and marketing team from ChurnZero to HubSpot.
Successfully migrated and onboarded sales, customer success and marketing team to HubSpot.
Successfully migrated and onboarded sales, customer success and marketing team to HubSpot.
Successfully migrated and onboarded sales, customer team from ChurnZero to HubSpot.
Successfully migrated and onboarded sales, customer team from ChurnZero to HubSpot.
Successfully migrated and onboarded sales, customer success and marketing team from ChurnZero to HubSpot.
Successfully migrated and onboarded sales, customer success and marketing team from ChurnZero to HubSpot.
Successfully migrated and onboarded sales, customer success and marketing team from ChurnZero to HubSpot.
Successfully and onboarded sales, success and marketing team from
Successfully and onboarded sales, success and marketing team from ChurnZero to HubSpot.
Successfully migrated and onboarded sales, customer success and marketing team to HubSpot.
Successfully migrated and onboarded sales, customer team from ChurnZero to HubSpot.
Successfully migrated and onboarded sales, customer success and marketing team to HubSpot.
Successfully and onboarded sales, success and marketing team from
Successfully and onboarded sales, success and marketing team from ChurnZero to HubSpot.
Successfully and onboarded sales, success and marketing team from
Successfully and onboarded sales, success and marketing team from ChurnZero to HubSpot.
Successfully migrated and onboarded sales, customer success and marketing team to HubSpot.
Successfully migrated and onboarded sales, customer success and marketing team from ChurnZero to HubSpot.
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